Creating a holdings format profile and format matrix for risk-based digital preservation planning at the national archives and records administration

Abstract

"One of the greatest challenge for any archive is the multiplicity of file formats, some of which may be decades old. For the United States National Archives and Records Administration (NARA), with several decades of history accessioning and managing electronic records, this is compounded. NARA required a methodology to analyze and visualize what it has in its holdings in order to understand risk, and elected to undertake a file format profile and risk analysis of its born-digital electronic records. This paper will review the process for the creation of an electronic record holdings format profile and the identification of risk assumptions that lead to the development of a format risk analysis and preservation prioritization instrument. One of the greatest challenge for any archive is the multiplicity of file formats, some of which may be decades old. For the United States National Archives and Records Administration (NARA), with several decades of history accessioning and managing electronic records, this is compounded. NARA required a methodology to analyze and visualize what it has in its holdings in order to understand risk, and elected to undertake a file format profile and risk analysis of its born-digital electronic records. This paper will review the process for the creation of an electronic record holdings format profile and the identification of risk assumptions that lead to the development of a format risk analysis and preservation prioritization instrument."

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Creators

Leslie Johnston

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Date

Keywords

boston

Publication Type

paper

License

CC BY 4.0 International

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