policies

Digital preservation policies and strategies

CREATED BY: CAYLIN SMITH, CAMBRIDGE UNIVERSITY LIBRARY, CS2059 [AT] CAM [DOT] AC [ DOT] UK

DATE CREATED: 04/02/20

VERSION HISTORY

06/02/20: IFI POLICY ADDED; NATIONAL LIBRARY OF SCOTLAND POLICY UPDATED

24/03/20: UNIVERSITY OF WISCONSIN-MADISON ADDED

22/03/2021: FOLLOWING POLICIES SUBMITTED BY ELIZABETH ENGLAND (@elizabeengland): COLUMBIA UNIVERSITY LIBRARIES, NORTH CAROLINA STATE (STATE LIBRARY AND STATE ARCHIVES), NORTHERN ILLINOIS LIBRARY, PRINCETON UNIVERSITY LIBRARY, PURDUE UNIVERSITY RESEARCH REPOSITORY, TEXAS STATE UNIVERSITY, UNIVERSITY OF ILLINOIS AT URBANA-CHAMPAIGN, UNIVERSITY OF RICHMOND

06/10/2021: CAMBRIDGE UNIVERSITY LIBRARY POLICY UPDATED, BRITISH GEOLOGICAL SURVEY POLICY ADDED, YORK UNIVERSITY LIBRARY ADDED, STATE LIBRARY OF AUSTRALIA REVISED TO STATE LIBRARY OF SOUTH AUSTRALIA

24/03/2023: THE FOLLOWING POLICIES WERE REMOVED BECAUSE THEIR URL DIDN’T RESOLVE AND INFORMATION COULDN’T BE FOUND ELSEWHERE ON THEIR WEBSITE: BORTHWICK INISITUTE FOR ARCHIVES, NORTH CAROLINA (STATE LIBRARY AND STATE ARCHIVES), UNIVERSITY OF BRADFORD, UNIVERSITY OF ILLINOIS AT URBANA-CHAMPAIGN, UNIVERSITY OF MASSACHUSETTS AMHERST LIBRARIES, UNIVERSITY OF NOTTINGHAM, UNIVERSITY OF SUSSEX; POLICIES AND/OR STRATEGIES AT THE FOLLOWING INSTITUTIONS WERE UPDATED: BODLEIAN LIBRARIES, CONCORDIA UNIVERSITY, DURHAM COUNTY RECORD OFFICE, GWENT ARCHIVES, LIBRARY AND ARCHIVES CANADA, NATIONAL LIBRARY OF NEW ZEALAND / ARCHIVES NEW ZEALAND, NATIONAL LIBRARY OF SCOTLAND, NEWCASTLE UNIVERSITY LIBRARY SPECIAL COLLECTIONS, ROYAL DANISH LIBRARY, ROYAL PAVILLION & MUSEUMS TRUST (BRIGHTON AND HOVE MUSEUMS), SOUTHERN METHODIST UNIVERSITY, STATE LIBRARY OF NEW SOUTH WALES; THE FOLLOWING INSTITUTIONS WERE ADDED: AMERICAN MUSEUM OF NATURAL HISTORY, DURHAM UNIVERSITY LIBRARY, HERIOT-WATT UNIVERSITY, JAMES HARIDMAN LIBRARY (NUI GALWAY), NEW YORK UNIVERSITY, UNIVERSITY COLLEGE LONDON, UNIVERSITY OF ST ANDREWS, UNIVERSITY OF WARWICK

03/11/2023: NATIONAL LIBRARY OF IRELAND POLICY ADDED, IFI TYPO FIXED

20/03/2024: KB NATIONAL LIBRARY OF THE NETHERLANDS POLICY ADDED

Listing

• Australia
  • National Archives Of Australia
  • State Library Of South Australia
  • State Library Of New South Wales
  • State Library Of Victoria
  • University Of Melbourne
• Canada
  • Concordia University
  • Government Of Canada
  • Library And Archives Canada
  • York University Library
• Denmark
  • Royal Danish Library
• England
  • Archaeology Data Service
  • Bodleian Libraries
  • British Geological Survey
  • British Library
  • Cambridge University Library
  • Cheshire Archives
  • Durham County Record Office
  • Durham University Library
  • Gardens, Libraries, And Museums (Glam), University Of Oxford
  • Gloucestershire Archives
  • Hull History Centre
  • London Metropolitan Archives
  • Newcastle University Library Special Collections
  • Northumberland Archives
  • Northwestern University Libraries
  • Oxford Brookes University - Special Collections
  • Parliamentary Archives
  • Royal Pavillion & Museums Trust (Brighton And Hove Museums)
  • St. George’S University Of London
  • Staffordshire County Council
  • UK Data Archive
  • University Of Bristol
  • University College London
  • University Of Leeds
  • University Of Sheffield
  • University Of Warwick
  • University Of Westminster
  • Wellcome Collection
• Germany
  • Leibniz Information Centre For Economics
• Netherlands
  • Kb National Library Of The Netherlands
• New zealand
  • National Library Of New Zealand / Archives New Zealand
• Norway
  • National Library Of Norway
• Pakistan
  • International Journal Of Scientific Knowledge
• Republic of ireland
  • Ifi Irish Film Archive
  • James Hardiman Library, Nui Galway
  • National Library Of Ireland
• Scotland
  • Heriot-Watt Univeristy
  • National Library Of Scotland
  • National Records Of Scotland
  • University Of Edinburgh
  • University Of Glasgow
  • University Of St Andrews
• USA
  • American Museum Of Natural History
  • Columbia University Libraries
  • Council For State Archivists
  • Dartmouth College Library
  • Fontbonne University Archives
  • Indiana University Libraries
  • Inter-University Consortium For Political And Social Research, University Of Michigan
  • Maureen And Mike Mansfield Library, University Of Montana
  • National Archives
  • New York University
  • Northern Illinois University Library
  • Princeton University Library
  • Purdue University Research Repository
  • Rochester Institute Of Technology
  • Rockefeller Archive Center
  • Roper Center For Public Opinion Research, Cornell University
  • Shropshire Archives
  • Southern Methodist University
  • Texas State University
  • United Nations, Archives And Records Management
  • University Of Georgia Libraries
  • University Of Houston
  • University Of Minnesota Libraries
  • University Of Richmond
  • University Of Washington Libraries
  • University Of Wisconsin-Madison
  • Virginia Tech
  • Yale University Library
• Wales
  • Archives Wales
  • Gwent Archives

Australia

National Archives Of Australia

• Policy: https://www.naa.gov.au/about-us/our-organisation/accountability-and-reporting/archival-policy-and-planning/digital-preservation-policy
• Strategy: Not available

State Library Of South Australia

• Policy: https://www.slsa.sa.gov.au/sites/default/files/2019-02/Digital-Preservation-Policy-State-Library-SA.pdf
• Strategy: Not available

State Library Of New South Wales

• Policy: https://www.sl.nsw.gov.au/sites/default/files/digitalpreservationframework-2022-24.pdf
• Strategy: Not available

State Library Of Victoria

• Policy: https://www.slv.vic.gov.au/about-us/policies-guidelines/collection/digital-preservation-policy
• Strategy: Not available

University Of Melbourne

• Policy: Not available
• Strategy: https://minerva-access.unimelb.edu.au/bitstream/handle/11343/45135/Digital%20Preservation%20Strategy%202014-2025%5B1%5D.pdf?sequence=1&isAllowed=y

Canada

Concordia University

• Policy: Not available
• Strategy: https://www.concordia.ca/offices/archives/historical-archives/digital-archives-preservation-strategy.html

Government Of Canada (Note: Dp Policy Framework)

• Policy: https://www.canada.ca/en/heritage-information-network/services/digital-preservation/policy-framework-development-guideline.html
• Strategy: Not available

Library And Archives Canada

• Policy: Not available
• Strategy: https://library-archives.canada.ca/eng/corporate/about-us/strategies-initiatives/Pages/strategy-digital-preservation-program.aspx

York University Library

• Policy: https://digital.library.yorku.ca/tags/digital-preservation-policy
• Strategy: Not available

Denmark

Royal Danish Library

• Policy: https://www.kb.dk/en/policies-and-strategies/digital-preservation-policy
• Strategy: https://www.kb.dk/en/policies-and-strategies/strategy-digital-preservation

England

Archaeology Data Service

• Policy: https://archaeologydataservice.ac.uk/attach/ADS_Preservation_Policy_v1-7.pdf
• Strategy: Not available

Bodleian Libraries

• Policy: https://www.bodleian.ox.ac.uk/sites/default/files/bodreader/documents/media/digital-preservation-policy.pdf
• Strategy: Not available

British Geological Survey

• Policy: https://www.bgs.ac.uk/download/bgs-digital-preservation-policy/
• Strategy: Not available

British Library

• Policy: Not available
• Strategy: https://www.bl.uk/digital-preservation/strategy

Cambridge University Library

• Policy: https://doi.org/10.17863/CAM.71114
• Strategy: https://www.lib.cam.ac.uk/files/str_cul_digitalpreservationstrategy.pdf

Cheshire Archives

• Policy: https://www.cheshirearchives.org.uk/record-care/digital-preservation/digital-preservation-policy.aspx
• Strategy: Not available

Durham County Record Office

• Policy: https://durhamrecordoffice.org.uk/wp-content/uploads/2022/06/DigitalPreservationPolicy2021to2024.pdf
• Strategy: Not available

Durham University Library

• Policy: https://www.durham.ac.uk/media/durham-university/library-/about-us/policy-documents/DUL-preservation-policy.pdf
• Strategy: Not available

Gardens, Libraries, And Museums (Glam), University Of Oxford

• Policy: Not available
• Strategy: https://www.glam.ox.ac.uk/glam-digital-preservation-strategy-2018-2021

Gloucestershire Archives

• Policy: https://www.gloucestershire.gov.uk/media/1881/digital-preservation-policy-2018-v31.pdf
• Strategy: Not available

Hull History Centre

• Policy: http://www.hullhistorycentre.org.uk/about-us/about/HHC-Digital-Preservation-Policy.pdf
• Strategy: Not available

London Metropolitan Archives

• Policy: https://www.pensionsarchive.org.uk/90/text/141/files/digital-preservation-policy.pdf
• Strategy: Not available

Newcastle University Library Special Collections

• Policy: https://www.ncl.ac.uk/mediav8/library/file-downloads/special-collections/Digital%20Preservation%20Policy.pdf
• Strategy: Not available

Northumberland Archives

• Policy: https://northumberlandarchives.com/docs/Digital%20Preservation%20Policy%20(v2-4).pdf
• Strategy: Not available

Northwestern University Libraries

• Policy: https://www.library.northwestern.edu/about/administration/policies/digital-preservation-policy.html
• Strategy: Not available

Oxford Brookes University - Special Collections

• Policy: https://radar.brookes.ac.uk/radar/file/fe7cd8af-d42d-4b0a-9619-18f5acb3c306/1/Digital%20Preservation%20Policy.pdf
• Strategy: Not available

Parliamentary Archives

• Policy: https://www.parliament.uk/documents/upload/digitalpreservationpolicy1.0.pdf
• Strategy: https://www.parliament.uk/documents/upload/digital-preservation-strategy-final-public-version.pdf

Royal Pavillion & Museums Trust (Brighton And Hove Museums)

• Policy: https://brightonmuseums.org.uk/wp-content/uploads/2022/07/RPMT-Digital-Preservation-Policy-2020-2025.pdf
• Strategy: Not available

St. George’S University Of London

• Policy: https://www.sgul.ac.uk/about/governance/policies/staff-only-policies/digital-preservation
• Strategy: Not available

Staffordshire County Council

• Policy: https://www.staffordshire.gov.uk/Heritage-and-archives/about/Policies/Staffordshire-Archives-and-Heritage-Digital-Preservation-Policy.aspx
• Strategy: Not available

UK Data Archive

• Policy: https://dam.data-archive.ac.uk/controlled/cd062-preservationpolicy.pdf
• Strategy: Not available

University Of Bristol

• Policy: https://www.bristol.ac.uk/media-library/sites/secretary/documents/information-governance/digital-preservation-for-business-records-policy.pdf
• Strategy: Not available

University College London

• Policy: https://www.ucl.ac.uk/library/sites/library/files/ucl_special_collections_digital_preservation_policy._docx.pdf
• Strategy: Not available

University Of Leeds

• Policy: https://library.leeds.ac.uk/downloads/download/178/digital_preservation_policy
• Strategy: Not available

University Of Sheffield

• Policy: http://librarysupport.shef.ac.uk/DigitalPreservationPolicy.pdf
• Strategy: Not available

University Of Warwick

• Policy: https://warwick.ac.uk/services/sim/policies/information-governance/ig04/
• Strategy: Not available

University Of Westminster

• Policy: https://www.westminster.ac.uk/sites/default/public-files/general-documents/Appendix-9-Digital-Preservation-Policy.pdf
• Strategy: Not available

Wellcome Collection

• Policy: https://wellcomecollection.cdn.prismic.io/wellcomecollection%2F2dc3ccc0-02d6-47b5-9b9e-241f2bc22d86_digital+preservation+policy.pdf
• Strategy: Not available

Germany

Leibniz Information Centre For Economics

• Policy: https://www.zbw.eu/en/about-us/key-activities/digital-preservation/preservation-policy/
• Strategy: Not available

Netherlands

Kb National Library Of The Netherlands

• Policy: https://www.kb.nl/en/about-us/expertise/preservation-policy
• Strategy: Not available

New zealand

National Library Of New Zealand / Archives New Zealand

• Policy: https://natlib.govt.nz/files/digital-preservation/digital-preservation-policy-manual.pdf
• Strategy: https://natlib.govt.nz/files/digital-preservation/Digital_Preservation_Strategy.pdf

Norway

National Library Of Norway

• Policy: Not available
• Strategy: https://digitalpreservation-blog.nb.no/docs/strategy/nln-digipres-strategy-en/

Pakistan

International Journal Of Scientific Knowledge

• Policy: https://www.ijsk.org/digital-preservation-policy/
• Strategy: Not available

Republic of ireland

Ifi Irish Film Archive

• Policy: Not available
• Strategy: https://www.ifi.ie/wp-content/uploads/DPAS-V.2.pdf?_ga=2.250008645.293051014.1583502776-2116877818.1583502776

James Hardiman Library, Nui Galway

• Policy: http://library.nuigalway.ie/about/policies/digitalpreservationpolicy/
• Strategy: Not available

National Library Of Ireland

• Policy: https://www.nli.ie/sites/default/files/2023-10/nli-digital-preservation-policy_eng.pdf
• Strategy: Not available

Scotland

Heriot-Watt Univeristy

• Policy: https://www.hw.ac.uk/documents/digital-preservation-procedures-records-creation.pdf
• Strategy: Not available

National Library Of Scotland

• Policy: https://www.nls.uk/media/uo4b1zfj/digital-preservation-policy-and-plan.pdf
• Strategy: Not available

National Records Of Scotland

• Policy: Not available
• Strategy: https://www.nrscotland.gov.uk/record-keeping/records-policies/digital-preservation-strategy

University Of Edinburgh

• Policy: https://www.ed.ac.uk/information-services/library-museum-gallery/crc/digital-archives-and-preservation/digital-preservation-policy
• Strategy: Not available

University Of Glasgow

• Policy: https://www.gla.ac.uk/myglasgow/it/policy/digitalpreservation/
• Strategy: Not available

University Of St Andrews

• Policy: https://www.st-andrews.ac.uk/policy/library-and-museum-services/digital-preservation-policy.pdf
• Strategy: Not available

USA

American Museum Of Natural History

• Policy: https://www.amnh.org/research/research-library/digital-collections-management/digital-preservation-policy
• Strategy: Not available

Columbia University Libraries

• Policy: https://library.columbia.edu/services/preservation/dlpolicy.html
• Strategy: Not available

Council For State Archivists

• Policy: Not available
• Strategy: https://www.statearchivists.org/research-resources/dpc-leveluproadmap/serp-strategy

Dartmouth College Library

• Policy: https://www.dartmouth.edu/~library/preservation/docs/dartmouth_digital_preservation_policy.pdf
• Strategy: Not available

Fontbonne University Archives

• Policy: https://library.fontbonne.edu/c.php?g=517936&p=5489195
• Strategy: Not available

Indiana University Libraries

• Policy: https://libraries.indiana.edu/digital-preservation-policy
• Strategy: Not available

Inter-University Consortium For Political And Social Research, University Of Michigan

• Policy: https://www.icpsr.umich.edu/icpsrweb/content/datamanagement/preservation/policies/dpp-framework.html
• Strategy: Not available

Maureen And Mike Mansfield Library, University Of Montana

• Policy: https://www.lib.umt.edu/about/policies/digital-preservation-policy.php
• Strategy: Not available

National Archives

• Policy: Not available
• Strategy: https://www.archives.gov/preservation/electronic-records/digital-preservation-strategy

New York University

• Policy: https://library.nyu.edu/about/policies/digital-preservation-policy/
• Strategy: Not available

Northern Illinois University Library

• Policy: https://digital.lib.niu.edu/policy/digital-preservation/digital-preservation-policy
• Strategy: Not available

Princeton University Library

• Policy: https://library.princeton.edu/sites/default/files/PUL-DP-Framework_v5.pdf
• Strategy: Not available

Purdue University Research Repository

• Policy: https://purr.purdue.edu/legal/digitalpreservation
• Strategy: Not available

Rochester Institute Of Technology

• Policy: https://scholarworks.rit.edu/cgi/viewcontent.cgi?article=2795&context=article
• Strategy: Not available

Rockefeller Archive Center

• Policy: https://docs.rockarch.org/digital-preservation-policy/
• Strategy: Not available

Roper Center For Public Opinion Research, Cornell University

• Policy: https://ropercenter.cornell.edu/policies/digital-preservation-policy
• Strategy: Not available

Shropshire Archives

• Policy: https://www.shropshirearchives.org.uk/wp-content/uploads/2016/11/Digital-Preservation-Policy.pdf
• Strategy: Not available

Southern Methodist University

• Policy: https://www.smu.edu/libraries/digitalcollections/about/digitalpreservation/policy
• Strategy: Not available

Texas State University

• Policy: https://gato-docs.its.txstate.edu/jcr:71a65a6b-3776-4c18-b85e-a8d9a8be4743/DigPresPolicyDoc-Aug2016-1.pdf
• Strategy: Not available

United Nations, Archives And Records Management

• Policy: https://archives.un.org/content/digital-preservation
• Strategy: Not available

University Of Georgia Libraries

• Policy: https://www.libs.uga.edu/staff/forms/digitalprespolicy2018july.pdf
• Strategy: Not available

University Of Houston

• Policy: https://libraries.uh.edu/wp-content/uploads/DigitalPreservationPolicyExternal-2018-02-revision.pdf
• Strategy: Not available

University Of Minnesota Libraries

• Policy: https://libguides.umn.edu/dp/framework
• Strategy: Not available

University Of Richmond

• Policy: https://consent.richmond.edu/?url=http%3A%2F%2Flibrary.richmond.edu%2fdocuments%2fdigital-preservation-policy.pdf
• Strategy: Not available

University Of Washington Libraries

• Policy: https://www.lib.washington.edu/preservation/preservation_services/digitization-and-digital-preservation/digital-preservation-policy
• Strategy: Not available

University Of Wisconsin-Madison

• Policy: https://www.library.wisc.edu/archives/archives/our-collections-2/online-collections/web-and-born-digital-policy-and-procedures/
• Strategy: Not available

Virginia Tech

• Policy: https://guides.lib.vt.edu/c.php?g=764258&p=5837333
• Strategy: Not available

Yale University Library

• Policy: https://web.library.yale.edu/sites/default/files/files/YUL%20Digital%20Preservation%20Policy%20Framework%20V1%200.pdf
• Strategy: Not available

Wales

Archives Wales

• Policy: https://archives.wales/2017/11/30/the-digital-preservation-policy-for-wales/
• Strategy: Not available

Gwent Archives

• Policy: Not available
• Strategy: https://gwentarchives.gov.uk/media/0z3hyt3g/digitalpreservation.pdf